Video Conferencing Advantages
Video conferencing allows a number of people to communicate in real time, no matter where they are located.
Using audio and video transmissions, the parties will be able to discuss, conference and compare charts, graphs,
and other items. This combination of visual data with voice interaction and video reality makes this as most useful
tool for many business and individuals alike.
Video conferencing is a lot less expensive than traveling. If you consider that the average business trip
requires two way transportation to and from the location, accommodations, car rental or other transportation at the
target location, meals, entertainment of clients, and various other incidentals, it is easy to understand why a
video conference that will keep the employee or executive in the office rather than traveling halfway across the
county is indeed a money saving idea. Some of the hidden costs that can be avoided as well are insurance premiums
to cover the traveling employee, the cost of hiring a temporary replacement or the overtime to cover the workload
of the employee, as well as the money that it costs to call together a meeting for the debriefing.
Video conferencing requires the participants to be well prepared ahead of the conference. Gone are the days when
an employee is flying across country only to realize that she or he left a big presentation in the office at home.
With video conferencing, all office applications and files are immediately accessible. Additionally, to make the
conference go well, all participants will want to have their presentations together and ready for sharing.
One of the greatest advantages of video conferencing is the easy access a business or company has to experts.
Law offices in particular will appreciate the ability to solicit expert testimony from the best and brightest in
their fields. Not to be forgotten, the medical profession, too, greatly benefits from video conferencing since
experts from across the country or even across the world are able to collaborate and find solutions to baffling
One of the more peripheral advantages is the fact that employees will be able to receive direct training in
research, presentation skills as well as public speaking. After all, anyone may be called on to participate in a
video conference, and therefore all those involved in a certain aspect of the business need to be able to make sure
they are up to date on all the information, as well as able to present it properly.
Compared to a mere telephone call, video conferencing is much more personal. Gone are the days when a proposal
was sent via the mail and then a follow up phone call was made to see if the proposal was received and if the
company was interested, requested changes, etc. Using video conferencing, the data may be sent simultaneously. This
permits businesses to close deals much faster and also gives the buyer, or proposed recipient of a service, a
certain person to person contact which makes it a much more pleasant experience. Additionally, it permits the
seller, or service provider, to create that personal relationship with a client, which is a most valuable tool for
future business dealings.
Another advantage is the simple possibility to communicate on all levels, including body language. During a
telephone call, body language cannot be perceived, and when debriefing an employee who has just returned from a
business trip or conference, you will only be able to rely on their take of the situation and the participants.
Video conferencing permits everyone involved to get a good read on a situation, a new client or provider, and
communicate on a number of levels.
Video conferencing is indeed a technology that offers many advantages to its users. With the continuous
technical advances and user friendly prices, this may well be a business application that is here to stay. Move
over fax machine - video conferencing is the new kid on the block!.