What is a Teleconference Call
Nowadays, more companies and businesses than ever are growing and expanding their operations and taking them
from doing local commerce to being national companies or even international organizations. When such companies
begin to grow outside of their local areas, it becomes more challenging to keep their people connected and
communicating well. Air travel is not always in the budget and often trying to communicate only by fax or email is
not always very effective. Therefore, setting up a teleconference call can often bridge the gap.
Teleconference calls are a tremendous option for companies that have to communicate efficiently with their
employees in various locations and even with customers who are not in the immediate locality. The key advantage of
teleconferencing, as opposed to just trying to correspond though emails, faxes and voice messages, or even
one-on-one telephone conversations is that a group of folks can listen to the same information at the same time.
This is the same principal benefit of holding a meeting, to circulate information to a group so that everybody
concerned receives exactly the same information.
Making use of teleconference meetings gives groups a chance to virtually assemble even if they cannot physically
congregate in the same location. In this way, everyone involved in a project can be kept informed and can
participate in any important discussions or decisions that need to be made, all without leaving the convenience of
the office where they typically work.
This can significantly decrease travel expenses for a company as well as helping to keep important executives
and other key workers from becoming stressed out by the strain of travel. With teleconferencing, folks can have
access to all of the information they usually have in their own office simply by dialling into the teleconferencing
service at the right time.
Additionally, any materials required for the meeting can be sent in advance by a courier service. Alternatively,
any such materials can be sent digitally, through email attachments to each participant who can then print them out
themselves. Generally, a company that provides teleconferencing services to groups hosts the teleconference. Every
participant will need to call the telephone number given by the service and enter a special pin code in order to
join the conference call. Normally, the organizers and presenters of such conference calls will have a special pin
number that allows them to have some extra control over the call.
At some stage in the teleconference call, the presenters typically have everybody briefly introduce him or
herself and if necessary, they can take a roll call at the start to be sure that everybody who needs to be
teleconferencing with the group is there. Following this introductory stage, the organizers can decide to mute all
of the callers apart from individuals who will be making a presentation. This is extremely helpful for conference
calls that have a large number of folks participating.
When the group at a teleconference meeting is small and when everybody wants to be able to add their
contribution and ideas, the organizer of the teleconference call can opt not to mute any of the callers. Doing so
allows everybody to ask questions or add information to the discussion as necessary. However, it is important that
folks on the call are in a quiet setting with no background noise for the duration of the call.